--- title: "School Accounting Software: Expenses & Salaries | EduFusion" description: "School accounting software for Bangladesh: keep expenses and teacher salaries in one ledger, filter any date range and export CSV. Free for 30 days." url: https://edufusionbd.online/insights/school-accounting-software language: en --- Finance # School accounting software that shows where your money goes Replace the cash book and the file of vouchers (আয়-ব্যয় হিসাব খাতা) with one ledger of every expense and salary, and see fee collection beside it on the dashboard. স্কুলের আয়-ব্যয় হিসাব Updated 19 October 2026 7 min read [Start free trial](https://app.edufusionbd.online/register) [See pricing](https://edufusionbd.online/pricing) **School accounting software in EduFusion is a ledger of the money your school pays out: teacher salaries and every other expense.** You record expenses by category, salaries arrive from payroll, and totals, filters and a date range show where the money went. Fee income shows on the dashboard, and your accountant still keeps the books. ## The problem: nobody can say where last month's money went In many schools in Bangladesh, spending is written in a cash book, vouchers sit in a file, and teacher salaries live in a separate register. When the principal or the managing committee asks what was spent last month, someone has to add it all up by hand. - Vouchers end up in a drawer A bill paid in cash is easy to record and just as easy to lose. Months later, nobody remembers what the ৳3,500 was for. - No categories, no answers Without a category on each expense, "How much did we spend on repairs this year?" means reading every line of the cash book. - Salaries sit in another register Teacher salaries are kept apart from every other expense, so the month's total has to be put together by hand. - Month-end reports take days Copying the cash book into Excel before the committee meeting is slow, and one missed line changes the total. ## How EduFusion solves it EduFusion keeps one ledger of everything the school pays out. Each expense is recorded once with its category and date, and each salary payment you make in payroll joins the same list, so the totals are always up to date. Before A cash book, a file of vouchers and a salary register, added up by hand before every committee meeting. With EduFusion One ledger of salaries and expenses with totals at the top, a date range for any period and a CSV export for your accountant. ## What's inside EduFusion's school accounting software Everything the office needs to record what the school spends and show it clearly to the principal, the committee and your accountant. ### A ledger of everything you pay out The Unified Ledger lists every salary payment and every expense, with **total outflow**, **salaries paid** and **general expenses** shown at the top. ### Track school expenses by category Give each expense a title, amount, category, date and description. Choose **Utilities, Maintenance, Supplies** or **Events**, or pick **Other** and type your own name for it. ### Teacher salaries added automatically When you pay a salary in [salary management](https://edufusionbd.online/insights/teacher-salary-sheet), the payment appears in the ledger. Nobody copies it across from a register. ### Filters, search and a date range Show **All**, only **Salaries** or only **Expenses**. Search for any entry, and set a date range to see one month, one term or the whole year. ### Transaction details and CSV export Open any entry to see its details. Use **Export CSV** to open the ledger in Excel or share it with your accountant. ### School income and expenses on the dashboard The ledger lists only money going out. Fee collection shows on the [dashboard](https://edufusionbd.online/insights/school-management-dashboard), next to total expenses and this month's payroll status, with a date range picker. ## How it works 1. Record each expense as you pay it: title, amount, category, date and a short description. 2. Pay teacher salaries in salary management; each payment is added to the ledger. 3. Open the ledger and set the date range, for example the first to the last day of the month. 4. Filter to Salaries or Expenses, or search for a single entry. 5. Export the ledger as CSV for your accountant or the managing committee. 6. Compare fee collection with total expenses on the dashboard. ## Why EduFusion for school accounts - Categories that fit a school Utilities, maintenance, supplies and events in taka, plus Other under any name you need. - Connected to payroll and fees Salaries come straight from salary management, and fee collection sits next to total expenses on the dashboard. - Works with your accountant EduFusion keeps clear records and exports them as CSV. Your accountant still keeps the books and prepares the returns. - Works on any device Record an expense at the desk on a computer or on a phone, with nothing to install. - Clear price, every feature From ৳2,499 a month for up to 200 students, with accounts, payroll, fees, results and everything else included. - Try it on your own data Use it free for 30 days. Record a month of expenses and salaries before you pay anything. ## School accounts: EduFusion vs Excel vs a cash book Excel is a good tool for a simple expense list, and many school offices keep their accounts in it today. Here is how the options compare for recording what the school spends. **Ways of keeping school expense and salary records** | What you need | Cash book and vouchers | Excel or Google Sheets | Separate tools | EduFusion | | --- | --- | --- | --- | --- | | Record an expense with its category | A line in the cash book | A row with a category column | Depends on the tool | Title, amount, category, date and note | | Teacher salaries in the same list | A separate salary register | Copied in by hand | Usually a separate payroll tool | Added when you pay | | Totals for a month | Added up by hand | Easy with SUM, if every row is in | Export and combine | At the top of the ledger, with a date range | | Find one payment | Turn the pages | Search and filters work well | Search each tool | Search, filters and a date range | | Fee income beside spending | A separate fee register | Another sheet or file | Different tools | Both on the dashboard | | Share with your accountant | Photocopy the pages | Share the file | Export from each tool | Export CSV | | Double-entry books and tax returns | Done by an accountant | Done by an accountant | Accounting software | Not included: your accountant does it | ## Who it's for Any school, college or coaching centre in Bangladesh that pays its own bills and salaries from the office and wants a clear record of where the money goes. - **The accounts desk**, which records bills and salary payments every day. - **The principal or owner**, who wants this month's spending and fee collection without waiting for a report. - **The managing committee**, which asks for spending by category before each meeting. - **Your accountant**, who gets a clean CSV file instead of photocopied pages. ## Frequently asked questions about school accounts **How do I maintain school accounts with EduFusion?** Record each expense with its category and date, and pay teacher salaries from salary management; both appear in one ledger of money going out. Fee collection shows on the dashboard, and you can export the ledger as a CSV file. **Does it replace our accountant?** No. EduFusion keeps clear records of expenses, salaries and fee collection, but it isn't a full double-entry accounting system and doesn't prepare tax returns. Give your accountant the CSV export. **Can I see one month only?** Yes. Set a date range on the ledger, for example the first to the last day of the month, to see only that period. The dashboard has its own date range picker too. **Are teacher salaries included in the ledger?** Yes. Every salary payment you record in salary management appears in the ledger next to general expenses. Filter by Salaries to see them on their own. **How do I see school income and expenses together?** Open the dashboard: it shows fee collection and total expenses side by side, with a date range picker. The ledger itself lists only money going out, so fee income is never mixed into it. **Can I keep school accounts in Excel instead?** Yes, Excel works for a short expense list, and many schools start there. EduFusion adds salaries from payroll for you, and Export CSV gives you the ledger back as a file that opens in Excel. **Written by Shahin Alam, founder of EduFusion** Every detail on this page was checked in the EduFusion app. ## Related guides Features that work together with this one. Finance ### [School Fee Management Software](https://edufusionbd.online/insights/school-fee-management-software) Generate a class's fees at once, record full or partial payments, track every due and print receipts, without a single register book. 8 min readRead the guide Finance ### [Teacher Salary Sheet and Payroll](https://edufusionbd.online/insights/teacher-salary-sheet) Pay teachers in full or in part with allowances and deductions, see every payment in the Accounts ledger and open the month's salary sheet in Excel. 8 min readRead the guide Administration ### [School Management Dashboard](https://edufusionbd.online/insights/school-management-dashboard) Total students, teachers, fee collection and expenses on one screen, with this month's fee and payroll status, recent results and upcoming exams. 7 min readRead the guide ## Ready to run your school on EduFusion? Use every feature free for 30 days. Import your students from Excel on the first day and see your own school's data in EduFusion. [Start 30-day free trial](https://app.edufusionbd.online/register) [Talk to us](https://edufusionbd.online/contact)